The Complete Guide to Your Wedding at

Villa Vedas and Bali Beach Glamping Resort

North Canggu, Bali



Thank you very much for your interest in Villa Vedas.

Villa Vedas is one of Bali's premier wedding villas, and is a fabulous venue for your wedding.

We are pleased to share our proposal for your wedding at Villa Vedas Bali.

Dates - You may check our calendar at our website here.

Accommodation Pricing - Our accommodation and catering pricing can be checked at our information & guidelines document here.

Wedding Planning Services - Villa Vedas has two experienced in-house planners, Davina and Putu, who are available to plan your wedding if required.

Build Your Own Wedding Excel Spreadsheet - Build Your Own Wedding Excel spreadsheet in which you can change the dates, number of nights, number of rooms, services and vendor items as you wish to manage and control your budgeting. Download the file here.

Bali Beach Glamping (BBG) & Casual Beachfront & Boho Weddings - for a brief summary of the casual beachfront and Boho weddings that we are offering at Bali Beach Glamping, adjacent to Villa Vedas, kindly click here. .

WHY VILLA VEDAS?

Fabulous Venue - fairytale beachfront villa 1 km to the north of Tanah Lot

No Curfew – the only 5 star villa in Bali that is not subject to a curfew

Value for Money - accommodation prices and event fees are approximately 50% to 75% of what other 5 star villas charge

5 Star Villa - architect designed luxury villa with numerous unique features

Amazing Staff - courteous and helpful villa staff

The Feel of Old Bali - Villa Vedas is nestled among rice fields, which is increasingly rare

Epic Sunsets - Villa Vedas offers panoramic views of the sun setting over the ocean to the west, and of towering Mount Batukaru in the east

Glamping Resort Next Door - reasonably priced guest accommodation for up to 90 guests in a beachfront glamping resort right next to the villa

Everything Under One Roof - Villa Vedas offers catering, wedding planning and guest accommodation under one roof, making everything simpler and easier

"We simply spent the best 4 days of our life at Villa Vedas! Amazing Villa, Amazing Staff, Amazing...Thank you so much and we will definitely recommend you to all our friends." (Maite & Loc 23-27 August 2019)


Villa Vedas at a Glance

8 luxury bedrooms, all with ensuite bathrooms

Private beach access

40 metre lap pool

20 metre relaxation pool

Private sky pool on second floor with smart glass (transparent / opaque)

Unique floating teak and brass staircase

Unique floating stone staircase to bedroom 2

Daikin VRV central air conditioning throughout

Hafele sliding glass doors systems throughout

Starfish water filtration system that delivers potable tap water throughout the villa

Display kitchen with granite bench tops and Gaggenau appliances throughout

Complete commercial kitchen with large walk in cool room

Gaggenau kitchen appliances including wine fridges, coffee machine and ovens

Teppanyaki plate, electric & gas hotplates, chargrill

10,000 watts of Crown amplifiers with JBL Pro speakers

Music controlled through your smartphone and Sonos

Wifi throughout plus 3G phone booster

Philips smart home automated lighting system

Quality finishes featuring teak throughout

Custom made lighting throughout the villa

Extensive outdoor lighting

Outdoor stone pillar gazebo

Tropical landscaping with extensive vertical wall gardens

Large outdoor entertaining areas

Two manned security stations

Quality design features throughout with custom stone walls

Timber and natural finishes, stone vertical pillars

Marble floors, marble vanities and custom carved bath tubs in all bathrooms

Marble entrance over natural koi pond

800 x 800 mm waterfall shower heads


Villa Vedas

Featuring 45 metres of absolute beachfront, Villa Vedas is a fabulous and fairytale 5 star private villa. Owing to its 3 pools, 8 bedrooms, attentive and respectful staff, and panoramic views of the oceans, padi fields and Mount Batukaru towering in the east, your wedding and stay at Villa Vedas will be an experience that you and your guests will never forget.

Video tours of the villa via Whatsapp or Facetime are an great way for you to feel for the villa's "wow" factor in real time. Please feel free to Whatsapp or call Wija, our villa manager, on +62 822 2727 5858 if you would like to do a video tour of Villa Vedas.

Plus Bali Beach Glamping Resort Next Door

By June 2020 Villa Vedas will have completed its boho wedding area and glamping resort on a hectare of beachfront land next to the villa, which will sleep up to 90 guests in eco-friendly style and unashamed luxury, and will feature a pool, beach club, spa, gym and a well-priced restaurant so there is no reason for your guests to ever want to leave! 

One Plus One Equals Three

With the combination of a fabulous private villa without a curfew and the reasonably priced glamping resort next door you can enjoy both the style and privacy of the private villa and the fun and convenience of having all of your guests staying at the same location.

This unique combination guarantees both an epic wedding and a tropical and fun holiday experience for your guests in a cool and stylish glamping resort.

With your guests staying at the resort next door you can celebrate your wedding into the small hours of the morning in your own fabulous private villa without having to worry about transport, and furthermore you can invite your guests over for a recovery pool party (or vice versa, and ask them to pay!) the day after the wedding.

Villa Vedas is the only 5 star villa in Bali at which you can party into the small hours of the morning without being subject to an 11pm or midnight curfew, and few other venues (if any) have cool, stylish and well priced beachfront accommodation right next door.

Villa Vedas can offer you both of these rare features, and it not only hosts the best weddings in Bali, regardless of how much money you have to spend, but also the best recovery pool parties on the day after in its massive 40 metre pool - if you so wish! 



Villa Vedas Pictures

Net Accomodation Prices & Minimum Stay Requirement (8 Bedrooms)

Until 26 March 2020

Price Per Night

All Nights *

USD 1,495 Net

26 March 2020 TO 30 November 2020

Price Per Night

Friday & Saturday Nights

USD 2,145 Net

Sunday to Thursday Nights

USD 1,795 Net

1 December 2020 TO 28 February 2021

Price Per Night

All Nights *

USD 1,495 Net

1 March 2021 TO 30 November 2021

Price Per Night

Friday & Saturday Nights

USD 2,245 Net

Sunday to Thursday Nights

USD 1,945 Net

* except 16th December to 5th January and Lunar New Year – for these see www.villavedasbali.com

** We will offer a discount of USD 50 per room per night if less than all 8 bedrooms are required (Minimum 5 bedrooms)

Venue Hire Fee

Seasons

Price Per Event

2020

USD 1,675 Net

2021

USD 1,945 Net

1 Night Wedding

USD 1,500 Net

Banjar Fee

IDR 4,000,000 Net

Minimum Stay

1 night minimum stay if the stay is adjacent to an existing booking

2 night minimum stay if the stay is between Sunday and Thursday nights inclusive

3 night minimum stay if a Friday and / or Saturday night is included in the stay, However, Guests can have 2 night weekend if they pay an additional 50% of the price of a midweek night

Maximum Stay

1st March to 30th November - 4 Nights

1st December to 28th February - No Maximum Stay

Extra Beds

If guests require additional accommodation in the villa, we can provide foldout beds in all the rooms if required. We charge USD 50 per person per night, including complimentary breakfast, for guests who require extra beds.


Villa Vedas General Inclusions

  • Welcome drink, cold towel and seasonal fruit basket upon arrival
  • Complimentary breakfast each day for 2 persons per room
  • 5 hours of complimentary spa services for the couple or their guests
  • Complimentary WiFi
  • Butler service from 0700 to 2300
  • Full housekeeping service
  • Concierge / villa manager service
  • 24 hour security
  • In house private chef and sous chef
  • Bathroom amenities
  • Mini bars in all rooms (complimentary 2 x beer, tonic water, soda water, coke)
  • Mineral water
  • Tap water goes through an extensive filtration and purification system, is also potable
  • One unit baby cot + baby chair (upon request prior to arrival)
  • Finns Club Platinum membership (gym, tennis, bowling, discounted golf, Splash Park) 
  • Two bicycles available for guest use
  • Pool table available for guest use
  • Two automatic scooters (Honda PCX150) available for guest use (license required)
  • The Cuisine

    The food is such an important part of your wedding. Villa Vedas has an incredible chef and sous chef, Made Suarya and Arifin, with a brilliant supporting kitchen team under them, and Lia is our amazing catering manager.

    Villa Vedas offers catering to suit all budgets, from our classic Balinese buffet, at just Rp 225,000 per person, up to our premium meat and seafood BBQ at Rp 700,000 per person, which is still just a fraction of what the food would cost you at a hotel in Singapore, Hong Kong or Perth (by way of example).

    Couples can opt for buffets, BBQs, set menus (seated), canapes and a variety of stations (quesadilla, satay, babi guling, sushi and gelato, to name but a few), however as you are choosing to get married in Bali, our Balinese buffet is very hard to beat, and it is very well priced at just Rp 375,000 per person for the premium version.

    VILLA VEDAS CATERING PRICES

    Menu Type

    Classic Menu

    (per person)

    Premium Menu

    (per person)

    Balinese Buffet

    IDR 225,000

    IDR 375,000

    Asian Fusion Buffet

    IDR 250,000

    IDR 450,000

    Western Buffet

    IDR 350,000

    IDR 600,000

    Seafood Buffet

    IDR 400,000

    IDR 700,000

    Meat BBQ

    IDR 400,000

    IDR 700,000

    Asian Set Menu

    IDR 350,000

    (3 Course)

    IDR 400,000

    (4 Course)

    Western Set Menu

    IDR 500,000

    (3 Course)

    IDR 580,000

    (4 Course)

    Canapes

    IDR 100,000/hour

    IDR 100,000/hour

    Live Station Add ons

    IDR 85,000 - IDR 160,000

    IDR 85,000 - IDR 160,000

    Soft Drink Packages

    IDR 200,000 (Basic)

    IDR 300,000 (inc mocktails)

  • All catering prices are net, and include applicable government tax and service charge
  • Catering prices include up to 100 tiffany chairs and 10 round tables
  • We will “mix & match” our menus, with appropriate pricing adjustments (up or down)
  • 10% deposit to confirm use of our catering, and 90% balance 2 weeks before check in
  • Kindly check Villa Vedas Menus below:

    Villa Vedas Premium F&B Catering Menus

    Villa Vedas Classic F&B Catering Menus

    Villa Vedas Set Menus

    Villa Vedas in-House Menus

    Comments on Villa Vedas’ Cuisine in the Villa’s Guest Book

    “Pork ribs are amazing, other food is great too! All of our wedding guests said the same. Great service too” - Jess & Alice 5 to 8 December 2019
    “The catering was amazing!! As above the attention to detail and extra wishes were always accommodated. Kudos to the chef and his amazing team!” - Jenni & Max 2 to 7 October 2019
    “All guests loved the food that was served by the villa. Everything was delicious!” - Amanda & Alex 24 to 27 September 2019
    “The food selected for the wedding was just amazing. Always fresh, top quality and well presented. Their ability to cook quick dishes is also impressive!” - Maite & Loic 23 to 27 August 2019
    “Unbelievable food and service. The best food on the island so far as we can tell” - Isaac & Marisa 6 to 9 August 2019
    “The food is definitely top quality. People were eating much more than they should! Timing is great. We always had food served punctually!” - Michael & Nicole 20 to 24 June 2019
    “Always top quality – every day not a single sub-par meal. Family dinners / 30+ people BBQ / lunches and evening meals were outstanding. Made is EXCELLENT 10/10” - Abby & Elliott 22 April to 1 May 2019

    Wedding Planning

    Couples are most welcome to use their own wedding planner and decorations if they wish, however Villa Vedas has two highly experienced in-house planners, Davina and Putu, who are available to plan your wedding at a price of Rp 20,000,000 for less than 100 guests, and Rp 25,000,000 for more than 100 guests.

    Davina has worked for Villa Vedas for one wedding season, and has proved very popular with the couples whose weddings she has planned (see some comments on Davina’s planning below), whereas Putu has recently joined Villa Vedas from Global Weddings 

    Davina and Putu work closely with Wija, our villa manager, Made, our head chef, Arifin, our sous chef, and Lia, our catering manager, to create a streamlined and stress free wedding for you. Unless you prefer a particular vendor (which is no problem), Davina and Putu normally use the same vendors who know the villa intimately, and can deliver their services almost "with their eyes closed”.

    Villa Vedas is one of the most popular wedding villas in Bali, and using Villa Vedas' highly experienced wedding team reduces the risk of anything going awry during your big day.     

    Putu

    Davina

    Comments on Davina’s Planning

    “Perfect wedding planner” - Eugene & Pink 15-18 November 2019
    “Vina you are a superstar! Our hero! You made our wedding not only perfect, but exceptional. You listened to our thoughts, and eased our concerns over 12 !!! months. The gratitude we have for you and your team is to the moon and back!!! If anyone in the world ever asks for a wedding planner there would be no one else in the world I could recommend higher than you. Thank you, thank you, thank you for giving us the very best day of our life x” - Max & Jenni 2 to 7 October 2019
    “Davina and her team very efficient, all run very smooth, last minute details solved quick and efficient and just totally recommended” - Yenny & Alvaro 3 to 5 August 2019
    “Davina is a dream planner! Everything I wanted from bridal magazines are brought into real life. She works very hard and responds to us 24/7. From small things like ribbons to big things like water stage, she managed to be on top of EVERYTHING. Thank you so much Davina.” - Michael & Nicole 20 to 24 June 2019
    (see http://michaelandnicoleswedding.com for Michael & Nicole's wedding and pool party photos)

    Villa Vedas Wedding Pictures

    BUILD YOUR OWN WEDDING

    The attached Build Your Own Wedding Excel spreadsheet calculates your total cost in Indonesian Rupiah, US dollars, Australian dollars and Singapore dollars, and you can include vendor items you would like to have by entering 1 (or a larger number) in the adjacent cell in column C, or removing any items you do not want by entering 0 in the adjacent cell in column C.

    Please enter the anticipated number of guests in cell C4, whether you prefer a Villa vedas wedding or a casual beachfront / boho wedding in cell C5, your preferred check in date in cell C6, your preferred number of nights in cell C7, and select your preferred catering in rows 63 to 87, and the Excel sheet will do the rest for you.

    You can download the Excel file here.

    BALI BEACH GLAMPING (BBG)

    We are opening Bali Beach Glamping (www.balibeachglamping.com), a fabulous 40 room beachfront glamping resort on a hectare of beachfront land right next to Villa Vedas by July 2020.

    BBG will have a small but stylish beach club, restaurant, spa and gym, and having well priced accommodation next to Villa Vedas means your guests can party until late into the night without having to worry about transport back to their accommodation.

    PRICING

    BBG offers 20 tents at 5 x 5 metres, 5 family tents at 7.5 x 5 metres, and 15 tents at 3.2 x 3.2 metres. Prices for the 5 x 5 metre tents are Rp 2,250,000 net per night and the 7.5 x 5 metre tents are Rp 2,950,000 net per night (including taxes & service charge), but discounts ranging from 10% to 25% are available for multi tent bookings of 5 to 25 of the larger tents, and the smaller tents are priced at Rp 1,350,000 net per night, to which a 10% discount applies if 10 or more tents in total are booked.

    The following discounts apply for bookings of 5 or more 5 x 5 metre and 7.5 x 5 metre tents:

    5-9 Tents: 10% discount

    10-14 Tents: 15% discount

    15-19 Tents: 20% discount

    20-25 Tents: 25% discount

    Booking Conditions

    A 25% deposit is required to confirm a BBG booking. If you book 5 or more of the larger tents in order to avail of these discounts, your deposit is refunded on a pro-rated basis by BBG as your wedding guests pay their deposits directly to BBG (we handle the admin), and we suggest that you book 5 tents or more to secure the available discounts for their guests, and distribute the tents to their guests, whereupon your deposit is refunded to you by BBG.

    If you and your guests end up booking more tents, the larger discount that applies to the larger number of tents is provided as a F&B or spa credit for your guests at the restaurant, bar or spa.

    Deposit & Refund Policy

    For bookings made more than 6 months before check in we require a 25% deposit

    For bookings made between 2 and 6 months before check in we require a 50% deposit

    For bookings made less than 2 months before check in we require full payment

    At 6 months before check in, an additional 25% is required to increase the deposit to 50%

    At 2 months before check in, the balance of 50% is required

    Guests who have paid a deposit have no obligation to make additional payments, and their Villa Vedas booking is not compromised if milestone BBG tent payments are not made.

    However, if milestone payments are not made as they fall due, all monies paid to date are forfeited, and the booking automatically lapses unless an agreement has been reached

    Payments made are not refundable under any circumstances, other than if there is a closure of Bali’s Ngurah Rai airport.

    Glamping Resort Gallery

    Selection of Videos

    Below are a selection of videos that will give you an idea of what to expect from a wedding or party at Villa Vedas, but please also see our Instagram account @villavedas which carries many more photos and videos.


    TERMS AND CONDITIONS

    VILLA VEDAS CATERING TASTE TEST CHARGE

    Villa Vedas invites up to 2 guests who have booked the villa and paid a deposit to have a taste test of the villa’s in house catering free of charge. Guests above 2 in number and guests who have not yet paid a deposit for accommodation at the villa will be asked to pay the cost of ingredients + 30% (the same as for our in house menu) to do taste tests, which will normally be done in the staff quarters if the villa has resident guests when the taste test is scheduled. In the event that the guest decides to use VVC as their caterer, the taste testing charge is deducted from the catering invoice.

    CHARGES FOR USE OF OUTSIDE CATERERS & USE OF VILLA VEDAS’ BAR

    Villa Vedas Catering (VVC) offers a high quality and competitively priced catering and bar service, and there is no charge for use of VVC’s catering services.

    However, guests who prefer to use an outside food caterer are free to do so, subject to payment of a service fee of USD 500 for midweek weddings (Sunday to Thursday evenings inclusive), and of USD 750 for weddings on Friday and Saturday nights from 2021 onwards.

    Guests who prefer to serve their own drinks from our bar are required to pay a service fee of USD 500. 2 bar staff, glasses and ice are included in this service fee. It is suggested that guests purchase at least a soft drinks package from Villa Vedas (to which they can add alcohol without corkage) in order to avoid paying a bar service fee.

    MINIMUM F&B SPEND FOR WEEKEND WEDDING STAYS BETWEEN MARCH & NOVEMBER

    Guests getting married on a Friday or Saturday night from 2021 onwards are required to purchase F&B with a minimum value of Rp 50,000,000 from VVC during their stay at Villa Vedas. It is suggested that guests with more modest F&B budgets consider a midweek wedding, when no minimum F&B spend is required, and furthermore the minimum stay and accommodation prices are lower.

    CHARGES FOR USE OF VILLA VEDAS’ COMMERCIAL KITCHEN

    Villa Vedas has a large commercial kitchen which can be used by outside caterers (after payment of the outside catering charge of USD 500) for plating, but not for cooking. Outside caterers who wish to use our commercial kitchen to cook food are required to pay a service fee of IDR 2,500,000.

    OUTSIDE CATERER MOBILE KITCHEN

    Outside caterers are required to set up their mobile kitchens in the parking area, NOT inside the villa.

    ALCOHOL POLICY

    Villa Vedas allows guests to supply their own alcohol without a corkage charge. If a guest chooses our IDR 300,000 soft drinks package, we will provide bar staff, ice, garnish and mixers, and make alcoholic cocktails of the guest’s choice.

    VILLA VEDAS’ EVENT CAPACITY

    With its 120 m2 of pool decks deployed the villa can host up to 220 seated guests, and up to 300 standing guests.

    CURFEW POLICY

    Villa Vedas has no curfew, but we normally suggest a voluntary 3 am curfew to our guests.

    PAYMENT TERMS & CONDITIONS

    Accommodation

    50% to confirm the booking & 50% 2 months before check in

    Venue Hire Fee

    50% to confirm the booking & 50% 2 months before check in

    Banjar Fee

    50% to confirm the booking & 50% 2 months before check in

    Catering

    10% to confirm the booking & 90% 7 days before check in

    However, we will normally accept a 25% deposit on the accommodation and venue hire fee for bookings where check in is more than 12 months in the future, and we will try to assist our guests with their cash flow situation if the need arises.

    Please note that a 10% non-refundable deposit is payable on our catering. As we only cater at Villa Vedas, and we already have an accommodation and venue hire fee deposit from our in-house guests, unlike outside caterers we do not need a large catering deposit from our guests

    SECURITY DEPOSIT

    For the convenience of our guests, we prefer just to hold a passport until the guest folio is settled at checkout, against which we can advance substantial credit without having to take a security deposit.

    However, if guests prefer not to offer up their passport as security, we require a security deposit of IDR 10,000,000 (or equivalent in other currencies), which must be topped up with additional IDR 10,000,000 deposits as soon as the guest folio exceeds the amount of the security deposit.

    The security deposit is refundable on check out if paid in cash on arrival, or within 3-5 days of check out if paid by bank transfer.

    Cash is preferred as it can be returned during check out, which avoids an unnecessary administrative burden for both parties.

    Kindly note that any damage caused to the villa will be borne fully by the guest on a joint and several basis, and that liability for any damage caused is not limited to the amount of the damage deposit. It is in the interests of everyone that no damage be caused to the villa.

    SETTLEMENT OF INCIDENTALS

    Guests can pay for food, beverages, massages, transport and other incidentals ordered at the villa in cash or by credit card (subject to a 3% surcharge). If settlement is by credit card, the charge will be in Indonesian Rupiah.

    FIREWORKS, BONFIRES & DRONES

    Fireworks displays are permitted, subject to payment of an additional Rp 3,000,000 fee to the banjar for their letter of recommendation, which is required to obtain a fireworks permit from the central police office. Bonfires are permitted on the beach at no additional charge. Use of drones is permitted.

    CANCELLATION POLICY 

    In the event that a guest cancels a booking, the following cancellation fees will apply: 

    50% of the accommodation and venue hire fee will be forfeited if the cancellation is made 60 or more days before the start of the rental period (banjar fees will be refunded in full). 

    100% of the accommodation and venue hire fee will be forfeited if the cancellation is made between 1 and 60 days before the start of the rental period. 

    Floor Plan & Additional Services

    What Next?

    Thank you for taking the time to review this proposal. If you are interested in Villa Vedas, we would suggest that you secure your preferred dates first, and decide later what food, beverages and decorations you would like, and whether you would like to use our wedding planning and food & beverage services, all of which you can outsource if you wish (you are not obliged to use our services).

    I hope that this is helpful, and also of interest to you. Should you need further information, please feel free to get back to us directly via email, phone, WhatsApp or chat us via chat box at the right bottom of this page. You may also request a quotation for your wedding by filling the form at the bottom of this page.

    PJ Sakti

    Phone/Whatsapp: +62 819 1640 4648

    Email: enjoylife@villavedas.com

    Website: villavedasbali.com