The Complete Guide to Your Wedding at
Villa Vedas and Bali Beach Glamping Resort
North Canggu, Bali
Thank you very much for your interest in Villa Vedas.
Villa Vedas is Bali's premier wedding villa and a fabulous venue for your wedding.
We are pleased to share our suggestions for your wedding at Villa Vedas, as follows:
Available Dates - please feel free to view our calendar here.
Pricing - our pricing, terms, and conditions can be viewed here
Wedding Planning Services - Villa Vedas has two experienced in-house planners, Davina and Putu, who are available to help you plan your wedding if required
Build Your Own Wedding Excel Spreadsheet - you can price your wedding using this Excel sheet by changing the dates, number of nights, number of rooms, services, and vendor items as required. Download the Excel wedding pricing sheet here
Bali Beach Glamping (BBG) & Casual Beachfront & Boho Weddings - for a summary of the incredible casual beachfront weddings that we are offering at Bali Beach Glamping, click on www.balibeachglamping.com or here
WHY VILLA VEDAS?
Fabulous Venue - fairytale beachfront villa 1 km to the north of Tanah Lot
No Curfew – Villa Vedas is the only 5 star villa in Bali that is not subject to a curfew
Value for Money - our charges are approximately 50% of what other 5 star villas charge
5 Star Villa - architect designed luxury villa with many unique features
Amazing Staff - courteous and helpful villa staff are the magic ingredient
The Feel of Old Bali - Villa Vedas is nestled among rice fields, far from the madding crowds
Epic Sunrises and Sunsets - Villa Vedas offers panoramic views of the sun setting over the ocean to the west, and of towering Mount Batukaru in the east
Bali Beach Glamping Resort Next Door - reasonably priced guest accommodation for up to 90 guests at a fabulous glamping resort on a hectare of beachfront land right next to the villa
Everything Under One Roof - Villa Vedas offers catering, wedding planning and guest accommodation "under one roof", making everything simpler and easier for you
"We simply spent the best 4 days of our life at Villa Vedas! Amazing Villa, Amazing Staff, Amazing...Thank you so much and we will definitely recommend you to all our friends." (Maite & Loc 23-27 August 2019)
Villa Vedas at a Glance
8 luxury bedrooms, all with ensuite bathrooms
Private beach access
40 metre lap pool
20 metre relaxation pool
Private sky pool on second floor with smart glass (transparent / opaque)
Unique floating teak and brass staircase
Unique floating stone staircase to bedroom 2
Daikin VRV central air conditioning throughout
Hafele sliding glass doors systems throughout
Water purification system that delivers drinking water from all taps the villa
Display kitchen with granite bench tops and Gaggenau appliances throughout
Complete commercial kitchen with large walk in cool room
Gaggenau kitchen appliances including wine fridges, coffee machine and ovens
Teppanyaki plate, electric & gas hotplates, chargrill
10,000 watts of Crown amplifiers with JBL Pro speakers
Music controlled through your smartphone and Sonos
Wifi throughout plus 3G phone booster
Philips smart home automated lighting system
Quality finishes featuring teak throughout
Custom made lighting throughout the villa
Extensive outdoor lighting
Outdoor stone pillar gazebo
Tropical landscaping with extensive vertical wall gardens
Large outdoor entertaining areas
Two manned security stations
Quality design features throughout with custom stone walls
Timber and natural finishes, stone vertical pillars
Marble floors, marble vanities and custom carved bath tubs in all bathrooms
Marble entrance over natural koi pond
800 x 800 mm waterfall shower heads
Featuring 45 metres of absolute beachfront, Villa Vedas is a fabulous and fairytale 5 star private villa. Owing to its 3 pools, 8 bedrooms, attentive and respectful staff, and panoramic views of the oceans, padi fields and Mount Batukaru towering behind the villa, your stay at Villa Vedas will be an experience that you and your guests will never forget.
Video tours of the villa via Whatsapp or Facetime are an great way for you to experience the villa's "wow" factor in real time. Please feel free to Whatsapp or call Wija, our villa manager, on +62 822 2727 5858 if you would like to do a video tour of Villa Vedas.
Plus Bali Beach Glamping Resort Next Door
Bali Beach Glamping will open in October 2020 on beachfront land next to Villa Vedas. BBG will sleep up to 90 guests in comfort and style, and will feature a pool, beach club, spa, gym and a well-priced restaurant so there is no reason for your guests to ever want to leave!
BBG will also offer cool and casual beachfront and boho style weddings on its 1,000 m2 manicured lawn next to the resort. Couples who book the whole resort can also use the resort's pool and at its restaurant - almost 100 metres of beachfront.
One Plus One Equals Three
With the combination of a fabulous private villa without a curfew and the reasonably priced glamping resort next door you can enjoy both the style and privacy of the private villa and the fun and convenience of having all of your guests staying at the same location. Many of your guests will never have stayed in a glamping resort before, and they will be interested in, and curious about, the new and incredible experience that BBG provides!
This unique beachfront combination guarantees both an epic wedding and a tropical and fun holiday experience for your guests in a cool and stylish glamping resort.
With your guests staying at the resort next door you can celebrate your wedding into the small hours of the morning in your own fabulous private villa without having to worry about transport, and furthermore you can invite your guests over for a recovery pool party (or vice versa, and ask them to pay!) the day after the wedding.
Villa Vedas is the only 5 star villa in Bali at which you can party into the small hours of the morning without being subject to an 10 pm to midnight curfew, and no other venue in Bali has cool, stylish and well priced beachfront accommodation right next door.
Villa Vedas and BBG can offer you all of the above, and Villa Vedas and BBG not only host the best weddings in Bali, bar none (and regardless of budget), but also the best recovery pool parties on the day after in its massive 40 metre pool!
Villa Vedas Pictures
Villa Vedas Pricing & Discount (8 Bedrooms)
No Increase In Prices and Minimum Stay In High Season: Please note that we do not increase our accommodation prices or our minimum stay requirements in high season between June and August, which makes Villa Vedas the logical choice for couples who would like to get married in high season.
Low Season Weddings: Villa Vedas can seat up to 80 guests inside the villa in the unlikely event that it rains all day, and we offer cost-effective low season weddings between 1st December and 28th February, with large cost savings of USD 1,950 on a 3-night weekend wedding as compared to the same weekend wedding in high season.
One Night Weddings: For guests who want to get married in a 5-star villa without a 5-star price, Villa Vedas offers cost-effective one night weddings, which includes a reduced venue hire fee of USD 1,500 (compared to USD 1,945 for a wedding during a longer stay).
Price Per Night
Up to 18th December 2020
USD 745 Net
4th January to 30 April 2021
USD 995 Net
USD 1,245 Net
USD 1,495 Net
USD 1,745 Net
1 August to 30 November 2021
USD 1,945 Net
December 2021 to February 2022
USD 1,495 Net
* except 21 to 31 December – for these see www.villavedasbali.com
1 March to 30 November 2022
Price Per Night
Friday & Saturday Nights
USD 2,245 Net
Sunday to Thursday Nights
USD 1,945 Net
Venue Hire Fee
Price Per Event
COVID 19 Special Offer (to 31/3/2021)
USD 995 Net
Special Offer From 1 April - 30 June 2021
USD 1,495 Net
From 1 July 2021
USD 1,945 Net
1 Night Wedding
USD 1,500 Net
IDR 4,000,000 Net
1-night minimum stay if the stay is adjacent to an existing booking
2-night minimum stay if the stay is between Sunday and Thursday nights inclusive
3-night minimum stay if a Friday and/or Saturday night is included in the stay, However, Guests can have 2 night weekend if they pay an additional 50% of the price of a midweek night
1 March to 30 November - 3 Nights (we sometimes allow 4 nights)
1 December to 28 February - No Maximum Stay
If guests require additional accommodation in the villa, we can provide foldout beds in all the rooms if required. We charge USD 50 per person per night, including complimentary breakfast, for guests who require extra beds.
Villa Vedas General Inclusions
The food is such an important part of your wedding. Villa Vedas has an incredible chef, Made Suarya, and sous chef, Arifin, who have an brilliant kitchen team under them, and Lia is our amazing catering manager.
Villa Vedas offers catering to suit all budgets, from our classic Balinese buffet, at just Rp 225,000 per person, up to our premium meat and seafood BBQ at Rp 700,000 per person, which is just a fraction of what the food would cost you elsewhere.
Couples can opt for buffets, BBQs, set menus (seated), canapes and a variety of stations (quesadilla, satay, babi guling, sushi and gelato, to name but a few), however as you are choosing to get married in Bali, our Balinese buffet is very hard to beat, and it is very well priced at Rp 375,000 per person.
VILLA VEDAS CATERING PRICES
Stand Up Cocktail
Asian Fusion Buffet
Western Set Menu
Asian Set Menu
Live Station Add Ons
Babi Guling Station
Per Whole - Served up to 25 guests
Kambing Guling Station
Per Whole - Served up to 40 guests
Nasi Campur Stall
Ice Cream or Gelato Station
Premium Soft Drinks Package
8 Hours of free flow soft drinks
Alcoholic Free Flow Package 1
8 Hours of free flow soft drinks & Vodka Based Cocktails
Alcoholic Free Flow Package 2
8 Hours of free flow soft drinks & Multi Spirit Cocktails
Kindly check Villa Vedas Menu below:
Comments on Villa Vedas’ Cuisine in the Villa’s Guest Book
“Pork ribs are amazing, other food is great too! All of our wedding guests said the same. Great service too” - Jess & Alice 5 to 8 December 2019
“The catering was amazing!! As above the attention to detail and extra wishes were always accommodated. Kudos to the chef and his amazing team!” - Jenni & Max 2 to 7 October 2019
“All guests loved the food that was served by the villa. Everything was delicious!” - Amanda & Alex 24 to 27 September 2019
“The food selected for the wedding was just amazing. Always fresh, top quality and well presented. Their ability to cook quick dishes is also impressive!” - Maite & Loic 23 to 27 August 2019
“Unbelievable food and service. The best food on the island so far as we can tell” - Isaac & Marisa 6 to 9 August 2019
“The food is definitely top quality. People were eating much more than they should! Timing is great. We always had food served punctually!” - Michael & Nicole 20 to 24 June 2019
“Always top quality – every day not a single sub-par meal. Family dinners / 30+ people BBQ / lunches and evening meals were outstanding. Made is EXCELLENT 10/10” - Abby & Elliott 22 April to 1 May 2019
Couples are most welcome to use their own wedding planner and decorations if they wish, however Villa Vedas has two highly experienced in-house planners, Davina and Putu, who are available to plan your wedding at a price of Rp 20,000,000 for less than 100 guests, and Rp 25,000,000 for more than 100 guests.
Davina has worked for Villa Vedas for one wedding season, and has proved very popular with the couples whose weddings she has planned (see some comments on Davina’s planning below), whereas Putu has joined Villa Vedas at the beginning on 2020.
Davina and Putu work closely with Wija, our villa manager, and our catering team to create a streamlined and stress free wedding for you. Unless you prefer a particular vendor (which is fine with us), Davina and Putu normally use the same vendors who know the villa intimately, and can deliver their services almost "with their eyes closed”.
Villa Vedas is one of the most popular wedding villas in Bali, and using Villa Vedas' highly experienced wedding team reduces the risk of anything going wrong during your big day.
Comments on Davina’s Planning
“Perfect wedding planner” - Eugene & Pink 15-18 November 2019
“Vina you are a superstar! Our hero! You made our wedding not only perfect, but exceptional. You listened to our thoughts, and eased our concerns over 12 !!! months. The gratitude we have for you and your team is to the moon and back!!! If anyone in the world ever asks for a wedding planner there would be no one else in the world I could recommend higher than you. Thank you, thank you, thank you for giving us the very best day of our life x” - Max & Jenni 2 to 7 October 2019
“Davina and her team very efficient, all run very smooth, last minute details solved quick and efficient and just totally recommended” - Yenny & Alvaro 3 to 5 August 2019
“Davina is a dream planner! Everything I wanted from bridal magazines are brought into real life. She works very hard and responds to us 24/7. From small things like ribbons to big things like water stage, she managed to be on top of EVERYTHING. Thank you so much Davina.” - Michael & Nicole 20 to 24 June 2019
(see http://michaelandnicoleswedding.com for Michael & Nicole's wedding and pool party photos)
Villa Vedas Wedding Pictures
BUILD YOUR OWN WEDDING
The attached Build Your Own Wedding Excel spreadsheet calculates your total cost in Indonesian Rupiah, US dollars, Australian dollars and Singapore dollars, and you can include vendor items you would like to have by entering 1 (or a larger number) in the adjacent cell in column C, or removing any items you do not want by entering 0 in the adjacent cell in column C.
Please enter the anticipated number of guests in cell C4, your preferred check in date in cell C6, your preferred number of nights in cell C7, and select your preferred catering in rows 59 to 89, and the Excel sheet will do the rest for you.
You can download the Excel file here
BALI BEACH GLAMPING (BBG)
We are opening Bali Beach Glamping (www.balibeachglamping.com), a fabulous 40 room beachfront glamping resort on a hectare of beachfront land next to Villa Vedas by October 2020.
Bali Beach Glamping features a small but stylish beach club, restaurant, spa and gym, and having well priced accommodation next to Villa Vedas means your guests can party until late into the night without having to worry about transport back to their accommodation.
BBG offers 20 tents at 5 x 5 metres, 5 family tents at 7.5 x 5 metres, and 15 tents at 3.2 x 3.2 metres. Prices for the 5 x 5 metre tents are Rp 2,250,000 net per night, and the 7.5 x 5 metre tents are Rp 2,950,000 net per night (including taxes & service charge), but discounts ranging from 10% to 25% are available for multi tent bookings of 5 to 25 of the larger tents, and the smaller tents are priced at Rp 1,350,000 net per night, to which a 10% discount applies if 10 or more tents in total are booked.
The following discounts apply for bookings of 5 or more 5 x 5 metre and 7.5 x 5 metre tents:
5-9 Tents: 10% discount
10-14 Tents: 15% discount
15-19 Tents: 20% discount
20-25 Tents: 25% discount
A 25% deposit is required to confirm a BBG booking. If you book 5 or more of the larger tents yourself in order to lock in the 10% discount, your deposit is refunded on a pro-rated basis by BBG as your wedding guests pay their deposits directly to BBG (we handle the admin).
Alternatively, you can give your guests a 10% discount coupon that they can use when booking their accommodation, and you don't have to worry about it.
If you and your guests end up booking a larger number of tents that qualify you for a increased discount, the additional discount will be given to each guest at check in as a voucher, which can be used by the guest to buy F&B or spa services.
Deposit & Refund Policy
For bookings made more than 6 months before check in we require a 25% deposit
For bookings made between 2 and 6 months before check in we require a 50% deposit
For bookings made less than 2 months before check in we require full payment
At 6 months before check in, an additional 25% is required to increase the deposit to 50%
At 2 months before check in, the balance of 50% is required
Guests who have paid a deposit have no obligation to make additional payments, and their Villa Vedas booking is not compromised if milestone BBG tent payments are not made.
However, if milestone payments are not made as they fall due, all monies paid to date are forfeited, and the booking automatically lapses unless an agreement has been reached
Payments made are not refundable under any circumstances, other than if there is a closure of Bali’s Ngurah Rai airport.
Glamping Resort Gallery
Selection of Videos
Below are a selection of videos that will give you an idea of what to expect from a wedding or party at Villa Vedas, but please also see our Instagram account @villavedas which carries many more photos and videos.
TERMS AND CONDITIONS
VILLA VEDAS CATERING TASTE TESTS
Villa Vedas invites up to 2 guests who have booked the villa and paid a deposit to have a taste test of the villa’s in house catering free of charge. Guests above 2 in number and guests who have not yet paid a deposit for accommodation at the villa will be asked to pay the cost of ingredients + 30% (the same as for our in house menu) to do taste tests, which will normally be done in the staff quarters if the villa has resident guests when the taste test is scheduled. In the event that the guest decides to use VVC as their caterer, the taste testing charge is deducted from the catering invoice.
CHARGES FOR USE OF OUTSIDE CATERERS & USE OF VILLA VEDAS’ BAR
Villa Vedas Catering (VVC) offers a high quality and competitively priced catering and bar service, and there is no charge for use of VVC’s catering services.
However, guests who prefer to use an outside food caterer are free to do so, subject to payment of a service fee of USD 500 for midweek weddings (Sunday to Thursday evenings inclusive), and of USD 750 for weddings on Friday and Saturday nights from 2021 onwards.
Guests who prefer to serve their own drinks from our bar are required to pay a service fee of USD 500. 2 bar staff, glasses and ice are included in this service fee. It is suggested that guests purchase at least a soft drinks package from Villa Vedas (to which they can add alcohol without corkage) in order to avoid paying a bar service fee.
CHARGES FOR USE OF VILLA VEDAS’ COMMERCIAL KITCHEN
Villa Vedas has a large commercial kitchen which can be used by outside caterers (after payment of the outside catering charge of USD 500) for plating, but not for cooking. Outside caterers who wish to use our commercial kitchen to cook food are required to pay a service fee of IDR 2,500,000.
OUTSIDE CATERER MOBILE KITCHEN
Outside caterers are required to set up their mobile kitchens in the parking area, NOT inside the villa.
Villa Vedas allows guests to supply their own alcohol without a corkage charge. If a guest chooses our IDR 300,000 soft drinks package, we will provide bar staff, ice, garnish and mixers, and make alcoholic cocktails of the guest’s choice.
VILLA VEDAS’ EVENT CAPACITY
With its 120 m2 of pool decks deployed the villa can host up to 220 seated guests, and up to 300 standing guests.
Villa Vedas and Bali Beach Glamping have no curfew, but we normally suggest a voluntary 3 am curfew to our guests.
PAYMENT TERMS & CONDITIONS
50% to confirm the booking & 50% 2 months before check in
Venue Hire Fee
50% to confirm the booking & 50% 2 months before check in
50% to confirm the booking & 50% 2 months before check in
10% to confirm the booking & 90% 7 days before check in
However, we will normally accept a 25% deposit on the accommodation and venue hire fee for bookings where check in is more than 12 months in the future, and we will try to assist our guests with their cash flow situation if the need arises.
Please note that a 10% non-refundable deposit is payable on our catering. As we only cater at Villa Vedas, and we already have an accommodation and venue hire fee deposit from our in-house guests, unlike outside caterers we do not need a large catering deposit from our guests
For the convenience of our guests, we prefer just to hold a passport until the guest folio is settled at checkout, against which we can advance substantial credit without having to take a security deposit.
However, if guests prefer not to offer up their passport as security, we require a security deposit of IDR 10,000,000 (or equivalent in other currencies), which must be topped up with additional IDR 10,000,000 deposits as soon as the guest folio exceeds the amount of the security deposit.
The security deposit is refundable on check out if paid in cash on arrival, or within 3-5 days of check out if paid by bank transfer.
Cash is preferred as it can be returned during check out, which avoids an unnecessary administrative burden for both parties.
Kindly note that any damage caused to the villa will be borne fully by the guest on a joint and several basis, and that liability for any damage caused is not limited to the amount of the damage deposit. It is in the interests of everyone that no damage be caused to the villa.
SETTLEMENT OF INCIDENTALS
Guests can pay for food, beverages, massages, transport and other incidentals ordered at the villa in cash or by credit card (subject to a 3% surcharge). If settlement is by credit card, the charge will be in Indonesian Rupiah.
FIREWORKS, BONFIRES & DRONES
Fireworks displays are permitted, subject to payment of an additional Rp 3,000,000 fee to the banjar for their letter of recommendation, which is required to obtain a fireworks permit from the central police office. Bonfires are permitted on the beach at no additional charge. Use of drones is permitted.
In the event that a guest cancels a booking, the following cancellation fees will apply:
50% of the accommodation and venue hire fee will be forfeited if the cancellation is made 60 or more days before the start of the rental period (banjar fees will be refunded in full).
100% of the accommodation and venue hire fee will be forfeited if the cancellation is made between 1 and 60 days before the start of the rental period.
Floor Plan & Additional Services
Thank you for taking the time to review this proposal. If you are interested in Villa Vedas, we suggest that you secure your preferred dates first, and decide later what food, beverages and decorations you would like, and whether you would like to use our wedding planning and food & beverage services, all of which you can outsource if you wish (you are not obliged to use our services).
We hope that this is helpful. Should you need further information, please feel free to get back to us directly via email, phone, WhatsApp or chat us via chat box at the right bottom of this page.
Phone/Whatsapp: +62 819 1640 4648