VILLA VEDAS INFORMATION & GUIDELINES

VILLA VEDAS WEDDING OFFER VALID TO 31 MARCH 2021

Following the Covid 19 related mass cancellation of weddings in 2020, and postponements into 2021, at the time of writing Villa Vedas had 70 wedding bookings in 2021, and with 38 bookings still in 2020 or suspended and looking for new dates, and postponements into 2021 continuing, Villa Vedas expects to be fully booked with 100 or more weddings in 2021.

However, the mass cancellation of weddings in 2020 and Q1 2021 has given rise to good availability out to March 2021 (see our calendar here), and in order to encourage couples to consider getting married at Villa Vedas in 2020 or in Q1 2021, we are offering all 8 rooms at Villa Vedas at USD 995 net per night until 31st March 2021, including at weekends (normal price USD 1,945 midweek and USD 2,245 net per night at weekends), and a venue hire fee of USD 995 net (normal price USD 1,945 net).

This offer represents a once in a lifetime opportunity to get married at Villa Vedas at half price.

Furthermore, Bali Beach Glamping (here) the ultra luxurious beachfront resort next to Villa Vedas, opens in October 2020, and is also offering large discounts on its published rates for your guests, with deluxe 5 x 5 metre family tents at Rp 1,500,000 net per night, 7.5 x 5 metre family tents at Rp 1,800,000 net per night, and 3.2 x 3.2 metre outpost tents at Rp 950,000 net per night. For a presentation on weddings at Bali Beach Glamping, see here.


After 31 March 2021

Before 31 March 2021

Friday & Saturday Night

USD 2,245

USD 995

Sunday to Thursday Night

USD 1,945

USD 995

Venue Hire Fee

USD 1,945

USD 995


Villa Vedas Pricing, Minimum Stay Requirement (8 Bedrooms) & Inclusions

No Increase In Prices and Minimum Stay In High Season: Please note that we do not increase our accommodation prices or our minimum stay requirements in high season between June and August, which makes Villa Vedas the logical choice for couples who would like to get married in high season.

Low Season Weddings: Villa Vedas can seat up to 80 guests inside the villa in the unlikely event that it rains all day, and we offer cost-effective low season weddings between 1st December and 28th February, with large cost savings of USD 1,950 on a 3 night weekend wedding as compared to the same weekend wedding in high season.

One Night Weddings: For guests who want to get married in a 5 star villa without a 5 star price, Villa Vedas offers cost-effective one night weddings, which includes a reduced venue hire fee of USD 1,500 (compared to USD 1,945 for a wedding during a longer stay).

Covid 19 Special Offer

Price Per Night

All Nights To 31 March 2021 *

USD 995 Net

1 April 2021 TO 30 Nov 2021

Price Per Night

Friday & Saturday Nights

USD 2,245 Net

Sunday to Thursday Nights

USD 1,945 Net

* except 21 to 31 December – for these see www.villavedasbali.com

Venue Hire Fee

Seasons

Price Per Event

Covid 19 Special Offer (to 31/3/2021)

USD 995 Net

From 1 April 2021

USD 1,945 Net

1 Night Wedding

USD 1,500 Net

Banjar Fee

IDR 4,000,000 Net

Minimum Stay

1 night minimum stay if the stay is adjacent to an existing booking

2 night minimum stay if the stay is between Sunday and Thursday nights inclusive

3 night minimum stay if a Friday and / or Saturday night is included in the stay, However, Guests can have 2 night weekend if they pay an additional 50% of the price of a midweek night

Maximum Stay

1 March to 30 November - 3 Nights (we sometimes allow 4 nights)

1 December to 28 February - No Maximum Stay

Extra Beds

If guests require additional accommodation in the villa, we can provide foldout beds in all the rooms if required. We charge USD 50 per person per night, including complimentary breakfast, for guests who require extra beds.

VILLA VEDAS GENERAL INCLUSIONS

  • Welcome drink, cold towel and seasonal fruit basket upon arrival
  • Complimentary breakfast each day for 2 persons per room
  • 5 hours of complimentary spa services for the couple or their guests
  • Complimentary WiFi
  • Butler service from 0700 to 2300
  • Full housekeeping service
  • Concierge / villa manager service
  • 24 hour security
  • In house private chef and sous chef
  • Bathroom amenities
  • Mini bars in all rooms (complimentary 2 x beer, tonic water, soda water, coke)
  • Mineral water
  • Tap water goes through an extensive filtration and purification system, is also potable
  • One unit baby cot + baby chair (upon request prior to arrival)
  • Finns Club Platinum membership (gym, tennis, bowling, discounted golf, Splash Park) 
  • Two bicycles available for guest use
  • Pool table available for guest use
  • Two automatic scooters (Honda PCX150) available for guest use (license required)

  • What constitutes an event?

    What constitutes an event?

    An event is a social gathering or a celebration where the total number of guests exceeds double the sleeping capacity of the villa (ie. >32 guests), or when a significant amount of equipment (such as an external sound and / or light system) is brought onto the premises. Commercial events are not permitted without prior written consent from the villa. 

    However, Villa Vedas will allow before or after wedding lunch and/or dinner parties for up to 100 guests without an additional venue hire fee if it is catered by Villa Vedas Catering (VVC), our in house catering company. If a before or after event is catered by an outside caterer, an additional venue hire fee will apply. 

    If Villa Vedas does not charge a second venue hire fee because it is catering the before or after event, a second banjar fee (which is based on the banjar’s opinion of what constitutes an event) might be payable if it is attended by a large number of guests , and/or lights and/or a sound system are used. 

    VILLA VEDAS CATERING PRICES

    Menu Type

    Net Prices

    (per person)

    Canapes

    5 items

    IDR 100,000/hour

    Stand Up Cocktail

    IDR 450,000

    Balinese Buffet

    IDR 375,000

    Asian Fusion Buffet

    IDR 450,000

    Western Buffet

    IDR 600,000

    Seafood Buffet

    IDR 700,000

    Meat BBQ

    IDR 700,000

    Western Set Menu

    4 Courses

    IDR 580,000

    Asian Set Menu

    4 Courses

    IDR 400,000

    Nusantara Menu

    IDR 350,000

    Brunch Menus

    IDR 450,000

    Live Station Add Ons

    Net Prices

    (per person)

    Babi Guling Station

    Per Whole - Served up to 25 guests

    IDR 3,000,000

    Kambing Guling Station

    Per Whole - Served up to 40 guests

    IDR 4,500,000

    Salad Bar

    IDR 80,000

    Quesadilla Station

    IDR 95,000

    Satay Station

    IDR 100,000

    Taco Station

    IDR 100,000

    Pasta Station

    IDR 100,000

    Wok Station

    IDR 100,000

    Sushi Station

    IDR 160,000

    Indomie Station

    IDR 40,000

    Nasi Campur Stall

    IDR 50,000

    Ice Cream or Gelato Station

    IDR 95,000

    Beverage Packages

    Net Prices

    (per person)

    Premium Soft Drinks Package

    8 Hours of free flow soft drinks

    IDR 300,000

    Alcoholic Free Flow Package 1

    8 Hours of free flow soft drinks & Vodka Based Cocktails

    IDR 450,000

    Alcoholic Free Flow Package 2

    8 Hours of free flow soft drinks & Multi Spirit Cocktails

    IDR 550,000

  • All catering prices are net, and include applicable government tax and service charge
  • For a large number of guests we sometimes offer discounts (please inquire)
  • Catering prices include up to 100 tiffany chairs and 10 round tables
  • We will “mix & match” our menus, with appropriate pricing adjustments (up or down)
  • 10% deposit to confirm use of our catering, and 90% balance 2 weeks before check in
  • Kindly check Villa Vedas Menu below:

    Villa Vedas Catering Menus

    TERMS AND CONDITIONS

    VILLA VEDAS CATERING TASTE TESTS

    Villa Vedas invites up to 2 guests who have booked the villa and paid a deposit to have a taste test of the villa’s in house catering free of charge. Guests above 2 in number and guests who have not yet paid a deposit for accommodation at the villa will be asked to pay the cost of ingredients + 30% (the same as for our in house menu) to do taste tests, which will normally be done in the staff quarters if the villa has resident guests when the taste test is scheduled. In the event that the guest decides to use VVC as their caterer, the taste testing charge is deducted from the catering invoice.

    CHARGES FOR USE OF OUTSIDE CATERERS & USE OF VILLA VEDAS’ BAR

    Villa Vedas Catering (VVC) offers a high quality and competitively priced catering and bar service, and there is no charge for use of VVC’s catering services.

    However, guests who prefer to use an outside food caterer are free to do so, subject to payment of a service fee of USD 500 for midweek weddings (Sunday to Thursday evenings inclusive), and of USD 750 for weddings on Friday and Saturday nights.

    Guests who prefer to serve their own drinks from our bar are required to pay a service fee of USD 500. 2 bar staff, glasses and ice are included in this service fee. It is suggested that guests purchase at least a soft drinks package from Villa Vedas (to which they can add alcohol without corkage) in order to avoid paying a bar service fee.

    CHARGES FOR USE OF VILLA VEDAS’ COMMERCIAL KITCHEN

    Villa Vedas has a large commercial kitchen which can be used by outside caterers (after payment of the outside catering charge of USD 500) for plating, but not for cooking. Outside caterers who wish to use our commercial kitchen to cook food are required to pay a service fee of IDR 2,500,000.

    OUTSIDE CATERER MOBILE KITCHEN

    Outside caterers are required to set up their mobile kitchens in the parking area, NOT inside the villa.

    ALCOHOL POLICY

    Villa Vedas allows guests to supply their own alcohol without a corkage charge. If a guest chooses our IDR 300,000 soft drinks package, we will provide bar staff, ice, garnish and mixers, and make alcoholic cocktails of the guest’s choice.

    VILLA VEDAS’ EVENT CAPACITY

    With its 120 m2 of pool decks deployed the villa can host up to 220 seated guests, and up to 300 standing guests.

    CURFEW POLICY

    Villa Vedas has no curfew, but we normally suggest a voluntary 3 am curfew to our guests.

    PAYMENT TERMS & CONDITIONS

    Accommodation

    50% to confirm the booking & 50% 2 months before check in

    Venue Hire Fee

    50% to confirm the booking & 50% 2 months before check in

    Banjar Fee

    50% to confirm the booking & 50% 2 months before check in

    Catering

    10% to confirm the booking & 90% 7 days before check in

    However, we will normally accept a 25% deposit on the accommodation and venue hire fee for bookings where check in is more than 12 months in the future, and we will try to assist our guests with their cash flow situation if the need arises.

    Please note that a 10% non-refundable deposit is payable on our catering. As we only cater at Villa Vedas, and we already have an accommodation and venue hire fee deposit from our in-house guests, unlike outside caterers we do not need a large catering deposit from our guests

    SECURITY DEPOSIT

    For the convenience of our guests, we prefer just to hold a passport until the guest folio is settled at checkout, against which we can advance substantial credit without having to take a security deposit.

    However, if guests prefer not to offer up their passport as security, we require a security deposit of IDR 10,000,000 (or equivalent in other currencies), which must be topped up with additional IDR 10,000,000 deposits as soon as the guest folio exceeds the amount of the security deposit.

    The security deposit is refundable on check out if paid in cash on arrival, or within 3-5 days of check out if paid by bank transfer.

    Cash is preferred as it can be returned during check out, which avoids an unnecessary administrative burden for both parties.

    Kindly note that any damage caused to the villa will be borne fully by the guest on a joint and several basis, and that liability for any damage caused is not limited to the amount of the damage deposit. It is in the interests of everyone that no damage be caused to the villa.

    SETTLEMENT OF INCIDENTALS

    Guests can pay for food, beverages, massages, transport and other incidentals ordered at the villa in cash or by credit card (subject to a 3% surcharge). If settlement is by credit card, the charge will be in Indonesian Rupiah.

    FIREWORKS, BONFIRES & DRONES

    Fireworks displays are permitted, subject to payment of an additional Rp 3,000,000 fee to the banjar for their letter of recommendation, which is required to obtain a fireworks permit from the central police office. Bonfires are permitted on the beach at no additional charge. Use of drones is permitted.

    CANCELLATION POLICY 

    In the event that a guest cancels a booking, the following cancellation fees will apply: 

    50% of the accommodation and venue hire fee will be forfeited if the cancellation is made 60 or more days before the start of the rental period (banjar fees will be refunded in full). 

    100% of the accommodation and venue hire fee will be forfeited if the cancellation is made between 1 and 60 days before the start of the rental period. 

    VILLA VEDAS’ WHITE MELAMINE POOL DECKS

    Weddings attended by 120 guests or fewer can be comfortably hosted by the villa, however for larger events of between 120 and 300 guests the villa can offer structural pool decks that are finished in white melamine that can cover all of the 20 metre relaxation pool or part of the 40 metre lap pool, thereby providing a significantly increased stylish usable area for events.

    We can offer up to 4 sections of pool decks, each of which measures 5.38m x 5.48 m (29.48 m2), so in total we can create an additional 118 m2 of usable space over the pools.

    Guests can choose to use 1, 2, 3 or 4 sections, and they can position them over any pool they wish. Some guests might use just one section as a walkway across the 20 metre relaxation pool, whereas others might use all 4 sections so they have extra space to dine on the pool.

    We charge Rp 10,000,000 per section (equivalent to Rp 339,000 per m2), however we can sometimes offer slightly lower prices if two consecutive sets of guests would like to use the pool decks, as we can achieve cost savings on the assembly and disassembly of the decks if they remain in place for two consecutive weddings.

    Lay Out

    Villa Vedas Gallery

    BALI BEACH GLAMPING (BBG)

    We are opening Bali Beach Glamping (www.balibeachglamping.com), a fabulous 40 room beachfront glamping resort on a hectare of beachfront land next to Villa Vedas by October 2020.

    Bali Beach Glamping features a small but stylish beach club, restaurant, spa and gym, and having well priced accommodation next to Villa Vedas means your guests can party until late into the night without having to worry about transport back to their accommodation.

    PRICING

    BBG offers 20 tents at 5 x 5 metres, 5 family tents at 7.5 x 5 metres, and 15 tents at 3.2 x 3.2 metres. Prices for the 5 x 5 metre tents are Rp 2,250,000 net per night, and the 7.5 x 5 metre tents are Rp 2,950,000 net per night (including taxes & service charge), but discounts ranging from 10% to 25% are available for multi tent bookings of 5 to 25 of the larger tents, and the smaller tents are priced at Rp 1,350,000 net per night, to which a 10% discount applies if 10 or more tents in total are booked.

    The following discounts apply for bookings of 5 or more 5 x 5 metre and 7.5 x 5 metre tents:

    5-9 Tents: 10% discount

    10-14 Tents: 15% discount

    15-19 Tents: 20% discount

    20-25 Tents: 25% discount

    Booking Conditions

    A 25% deposit is required to confirm a BBG booking. If you book 5 or more of the larger tents yourself in order to lock in the 10% discount, your deposit is refunded on a pro-rated basis by BBG as your wedding guests pay their deposits directly to BBG (we handle the admin).

    Alternatively, you can give your guests a 10% discount coupon that they can use when booking their accommodation, and you don't have to worry about it.

    If you and your guests end up booking a larger number of tents that qualify you for a increased discount, the additional discount will be given to each guest at check in as a voucher, which can be used by the guest to buy F&B or spa services.

    Deposit & Refund Policy

    For bookings made more than 6 months before check in we require a 25% deposit

    For bookings made between 2 and 6 months before check in we require a 50% deposit

    For bookings made less than 2 months before check in we require full payment

    At 6 months before check in, an additional 25% is required to increase the deposit to 50%

    At 2 months before check in, the balance of 50% is required

    Guests who have paid a deposit have no obligation to make additional payments, and their Villa Vedas booking is not compromised if milestone BBG tent payments are not made.

    However, if milestone payments are not made as they fall due, all monies paid to date are forfeited, and the booking automatically lapses unless an agreement has been reached

    Payments made are not refundable under any circumstances, other than if there is a closure of Bali’s Ngurah Rai airport.

    Bali Beach Glamping Gallery

    Boho Wedding at Bali Beach Glamping Gallery

    Contact Us



    PJ Sakti

    Phone/Whatsapp: +62 819 1640 4648

    Email: pjsakti@villavedasbali.com

    Website: villavedasbali.com